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Privacy Policy

Who we are

Vocivia Magazine is a multimedia magazine that aims to amplify the voices of those who cannot scream loud enough into the void we call the internet to create an immersive multimedia experience through new and innovative mediums. You can learn more about us here. At Vocivia Magazine, we are not a huge corporate company. We are just two college students and a team of talented and passionate individuals trying to do something fun. We strive for an accessible and transparent site.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here. After approval of your comment, your profile picture is visible to the public in the context of your comment.


Accessibility is a major goal of ours at Vocivia. We believe that everyone deservers to be able to access our site and the contents on it, and do our best to maintain WCAG 2.1 level AA compliance. However, we are just college students running this site out of our free time and do not always have the recourses to keep up with these standards, and some pages or functions on our site may not yet bet compatible with modern accessibility standards despite our best efforts and automated accessibility systems. If you find that is the case for you, or that you require further accommodations beyond WCAG 2.1 level AA, please do not hesitate to email us at We are more than happy to facilitate accessable browsing changes or provide the information in a different format.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


At Vocivia Magazine, we are not a huge corporate company. We are just two college students and a team of talented and passionate individuals trying to do something fun. We strive for an accessible and transparent site.

Let’s get straight to the point. We collect and use your data in the following ways:
If you submit a communication to us by email, forum, or comment, your information will be collected and securely stored on our website and in our emails
2. If you visit our site, you will be given the option to opt in or out of cookies. We currently (as of March 21st 2024) are aware of 10 cookies being served to users.
1. wpEmojiSettingsSupports – determines if your browser supports emojis and displays them
2. cookieyes-consent – lets us remember your cookie preferences
3-10. Microsoft Clarity & Bing – Microsoft provides us with free session analytics to help us make our site more accessable. The trade-off, they also collect advertising data. We provide a cookie opt-out for this reason. If you opt-in to our cookies, you are also opting in to Microsoft’s data collection.
3. If you opt-in to our email mailing list, you will receive communications from us until you opt out or until we cease to operate, whichever comes first. These emails may contain tracking data that monitors and reports on your opening habits, clicking habits, etc
4. If you submit a poem or other piece of art to us, you agree to the terms outlined on our current submission page, which usually amount to giving us a non-transferrable, non-exclusive, commercial license to use your work if we accept your piece. If you withdraw your work before we accept it to our magazine, this will be accepted.
5. If you are published with us, we may ask you for payment information if you wish to be payed for your contributions. As we are only a small team, we cannot always ensure that our issues will make enough to even facilitate payment, but we try our best. We collect payment data via google forms and share it with our publishing partners to facilitate automatic payments.
6. If you leave a comment on our site you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
7. If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
8. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
9. If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email. Some services, such as MailPoet (our newsletter and email plugin) may ask for certain information to provide you with the best experience possible. We use Microsoft Clarity for analytics, and your data may be used by them to improve their service or to advertise through Bing. You can opt out of the use of Microsoft Clarity using the cookie icon provided at the bottom left corner of your screen.

How long do we retain your data?

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profiles. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. The same rules apply to the opt-in services on this website such as the newsletter or the shop.

What rights do you have over your data?

If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

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